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Timesavers - Electronic organizer - Forms and checklists

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On the web you will find thousands of sites and tips for saving time. You can waste much time by searching for many helpful tips, you maybe will never need or use.

I recommend doing it the other way round:If you want to manage time you cannot walk past the basics – in which form howsoever:

task-collecting = to do list
date fixing = calendar
filing = filing system

Bottleneck as guide

Having ready the basics you possibly will experience various hindering and excessively time consuming situations. Find exactly those methods and tips by which you can improve your special working process, at the most frequent actions you have to perform.

Let be the bottleneck in your self-development the main guide for the selection of helpful tools.

The 80:20 rule applies here too.Ex. it would be useless to hoard countless tips on saving time with email management, if you use emails once a week – the worst example I could find I admit. However, I think you know what I mean.

Paper or electronic timesavers?

Paper tools generally are timesaver with respect to capturing tasks and under some aspects still allow the quickest capturing and access, if simple means will suffice.

To process or not to process that is the question

If there is any demand of further processing of written notes and elaborated searching necessary in the future, capturing by an electronic system is highly recommended.

Sometimes it is not easy to know this in advance. However, as a rule of thumb:

If you have to think more than about a few seconds, which benefit an electronic capturing will have in your special working environment, you confidently may forget the electronic solution.

Even if you later experience some “…had I done…” it is 1st too late and 2nd possibly only one opportunity missed where electronic use would have been the better solution. If this “later” experience happens often, you may learn from these decisions and correct it at the next possible occasion.

Using the electronic solution first regardless of any previous consideration may push you into much wasting of time and unnecessary data piling.

You only need to imagine both alternatives and play it shortly within your mind, looking at yourself doing your work. If honestly done without any self-deception you will find the right way.

Some examples of timesavers

Now a short incomplete list of time savers. It is impossible to cover all the very specific working environments of people, but possibly this list can give some suggestions applicable for your own work, both as paper tools or electronic software or hardware:

  • Forms and templates for recurring data handling
  • Mindmaps for structuring and planning
  • Create checklists (link)
  • Paper notebook for saving ideas
  • Smartphone/electronic organizer links
  • Special software supporting your professional activities
  • Slip1.0 a nice structuring tool (link)
  • Calendar/scheduler solutions on your computer (ex. Google calendar)

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