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A practical time management system

Time management system and structure - What is time management - Importance of time management - Advanced time management - Time management solution

An arbitrarily chosen structure of time management doesn’t claim any scientific basis but is derived from long year experience and meets requirements of a lucid mind.

Managing means – normally – doing something. Doing is activities, so first of all, time management consists of activities.

These activities are possible by means of – or need something. I call this something objects or tools.

The ability to be active with these elements are the skills.

Activities you are not able or allowed to perform (lack of skills) make time management use worse but not impossible.

These minimal concepts allow to weave your activities seamlessly into any personal time management system.

One of the most important points is to “materialize” by writing down the intended activities and doing the minimal steps to manage time. Don’t try to manage your tasks “by head only”. It will not work. However, jotting down a short note (task, Todo) is a powerful trigger for a lot of subsequent information you keep in your head.

You may use this above basics in nearly any situation where you want to apply time management. A survey among entrepreneurs showed, that exactly these minimal parts are used most often and very successful.

Add individual time management tips and advice to your very special working situation and environment. However, be aware – don’t add too much – you have to serve them later.

Therefore, keep in mind: Do you argue that serving any time management effort needs more time then you finally will gain?

The following time management structure includes even the elaborated parts, as categorizing and conventional prioritizing. The chart is ranked with the most basic points on top.

The more downward the more care has to be taken, whether additional activities or use of more tools or objects really pays off.

Time management Structure

(Right)-click the picture (opens new window)
to download the structure table here.


The main aspects of time management issues within the structure of the downloaded file are directly accessible through links (blue) to this website.

First thoughts on goalsetting

Although no issue of time management, the most important premise is having a goal or goal setting and answers the question “why” (or whether) managing time. The ability to develop goals is the skill required for attaining clearness of a way in life.

The clearer your goal, the more precise you will set activities and plan them. Nevertheless a time management system in its simplest form only needs micro goals: the decision to act on a single task and the aim to bring it to an end and starting the next micro goal.

The mastery of goal setting is then to clever arrange all the micro steps to an intelligent strategic complex. However, that’s goal setting, that USES time management. As pointed out previously, many goals during a working day are only the wishes to master the current day, not more.

Therefore, goal setting is no part of time management, but not until enables managing of time. Time management is an important tool to reach goals and supports goal setting, not vice versa. The same is true with procrastination, time management is one possible tool to overcome it.

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