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How to delegate

Time management skills - How to say no - How to delegate - Ability to avoid procrastination - Decision making skills

Knowing how to delegate and the ability to experienced delegate work is the second possibility in a time management flow, if saying no to an arriving task is not appropriate.

A meaningful definition of the act of delegating by Wikipedia

Delegation (also called deputation) is the assignment of authority and responsibility to another person (normally from a manager to a subordinate) to carry out specific activities. However, the person who delegated the work remains accountable for the outcome of the delegate work. It allows a subordinate to make decisions, i.e. it is a shift of decision-making authority from one organizational level to a lower one. Delegation, if properly done, is not abdication. The opposite of effective delegation is micromanagement, where a manager provides too much input, direction, and review of delegated work.

Delegate when?

You delegate, if the task turns out to be not your business or not your duty, but lies within your responsibility. (If not your responsibility you would say no)

What does delegating mean?

Delegating requires responsible instructions for the person you delegate work to. Delegating is concluding a clear contract with your partner you delegate to.It is giving clear and precise instructions and assuring the instructions are really and fully understood by your delegatee.To ask for feedback and information about execution

Delegating is not shirking tasks off, but demanding work from others, that are better dedicated to do that work and that are challenged too by doing that work.

If your position allows or demands, you obviously have to delegate in order to reach your goals and not falling back by failing to do, what is dedicated to your business.

Conclusion of how to delegate

  • It requires responsibility and accountability.
  • Ensure to be fully understood.
  • Delegated work should be challenging
  • Grant authority
  • Give an idea of the importance of the delegated task
  • Give clear instructions (objectives instead of procedures)
  • Demand from delegatee to write down the “contract” (my personal favorite)
  • Ask feedback
  • Be respectfully
  • Beware upward delegation

What´s next?

If you know what you have to do – do you have to perform it alone? Does it make sense to ask for help?

You can accomplish a lot more with help.

Otherwise, it is up to you now you have to process your tasks.

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